Parts Manager – Road Maintenance

Collier County, FL

$37,939 a year
Purpose of Classification

The purpose of this classification is to supervise and coordinate inventory control activities, to include ordering and issuing of parts/materials, maintenance of inventory records, provision of budgetary input, and related administrative tasks for the Road Maintenance Division.

Essential Functions

Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with assigned staff, assists with complex/problem situations, and provides technical expertise. Ensures compliance with all applicable laws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; initiates any actions necessary to correct deviations or violations. Supervises inventory control activities; oversees receipt, stocking, storage, issuance, and control of supplies/materials; maintains and updates inventory records. Maintains an effective inventory system to control materials; determines appropriate stock levels for stock items; monitors inventory levels to ensure adequate quantities; initiates orders for new or replacement materials; conducts periodic inventory counts of materials in stock; assesses need for new stock items; researches new products and equipment; recommends addition/removal of items from inventory. Maintains organization and cleanliness of shop, supply room, supply yard, or other work/storage areas; organizes storage areas and assigns numbers/labels to stock items to facilitate identification and location of items; maintains security of items stored in or transported to/from storage areas; coordinates proper disposal of chemicals, paint, empty fuel cans, or other hazardous materials; performs general housekeeping tasks associated with maintaining storage areas and work areas. Issues parts and supply items from inventory; maintains logs/records of materials issued. Places orders for stock items or special order items; determines necessary quantities to maintain appropriate levels of standard inventory items on hand; researches parts information and locates obsolete/infrequently-used parts as needed; obtains competitive bids and price quotes for parts, equipment, and contracted services; prepares purchase requisitions and issues purchase order numbers; monitors status of pending orders and initiates follow-up actions. Receives incoming orders, packages, or deliveries; picks up parts at vendors as needed; loads/unloads materials; inspects deliveries to verify receipt of correct materials and of entire order; verifies accuracy of packing slips and receiving documents. Processes shipments of return orders, damaged parts, and warranty parts; tracks status of returned items and warranty items to ensure proper credit. Maintains computerized inventory records; posts/enters items ordered, items received, items issued, and other inventory activities into computer system; assigns invoices and expenditures to appropriate work orders; researches inventory records in computer system as needed. Provides budgetary input; compiles statistical data to assist with budget preparation; monitors purchases/expenditures to ensure availability of budget funds; advises supervisor of status of expenditures in relation to budget; makes recommendations for future expenditures. Provides customer service; communicates with personnel via telephone and two-radio; responds to routine questions, complaints, or requests for service; provides information and initiates problem resolution. Communicates with vendors regarding product availability, bids/price quotes, status of orders, problems, discrepancies, or other issues; maintains current vendor names, telephone numbers, and pertinent information. Delivers parts and supplies to off-site locations as appropriate, tows, or hauls vehicles/equipment into/out of shop; delivers vehicles to maintenance facilities for repair/maintenance work; delivers parts to employees in the field or at work sites as needed. Performs various administrative tasks; reviews time cards and forwards for processing; creates forms for use within office; sends/receives email messages. Prepares or completes various forms, reports, correspondence, performance evaluations, stock orders, purchase requisitions, work orders, environmental reports, inventory records, fuel reports, budget documents, or other documents. Receives various forms, reports, correspondence, time cards, purchase requisitions, invoices, receipts, packing slips, price quotes, bids, budget reports, inventory records, bid lists, catalogs, contracts, manuals, directories, reference materials, or other documentation; reviews, completes, processes, forwards or retains as appropriate. Operates a personal computer, utility truck, forklift, copier, fax machine, calculator, telephone, two-way radio, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, e-mail, Internet, or other computer programs. Coordinates employee training on forklift procedures with the responsible agency. Communicates with supervisor, employees, other departments, customers, vendors/suppliers, contractors, the public, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, resolve problems, or give/receive advice/direction.

Minimum Qualifications

High school diploma or GED; supplemented by three (3) years previous experience and/or training that includes inventory control, warehouse/receiving operations, parts counter customer service, basic supervision, and personal computer operations; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. An Associate’s degree or certifications in logistics or closely related field preferred. Must possess or obtain within 3 months of hire, and maintain, a valid Forklift Operator license. Must possess and maintain an OSHA Certified Forklift Trainer certification, or obtain certification within three months. Must possess and maintain a valid Florida Driver’s License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided in CMA 5805. Fingerprinting required. Preferred – knowledge of parts, ordering, equipment, machinery, tools, and materials.

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