Office Specialist 2 (Internal Employment Opportunity)

Oregon State University

This is an Internal Employment Opportunity

The Department of Athletics is seeking a Baseball Camp Coordinator. This is a part-time (0.49 FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Director of Athletics.

The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.).

The Baseball Camp Coordinator ultimately reports to the Head Baseball Coach and oversees all on-location aspects of camps including registration, direction of the camp program and staff, customer service, and risk management duties. The person in this position must be well organized, able to set priorities, take direction and multi-task in a fast-paced environment. The Camp Coordinator will be trained in best practices for youth safety protocols.

Position Duties

35% SUPERVISION
Supervises and evaluates staff working in specified program. Provides direction and corrective feedback if necessary. Organizes, implements, and documents training program, including youth safety best practice protocols. Ensures staff are following stated policies and procedures and providing a safe, fun, and educational skills-based experience for the campers. As directed by supervisor, schedules staff and secures substitutes for all elements of the program.


30%
ADMINISTRATIVE
Prepares, maintains and processes all forms and paperwork accurately and promptly (registration, rosters, accident reports, time sheets, equipment, staff paperwork, etc.). Develops and maintains processes for quality control and risk assessment in programs. Provides a comprehensive end-of-camp report, including assessment, recommendations, inventories, etc. Provides direction and leadership on all aspects of customer service, paperwork, facility, program development, and staff. Works within specified budget and keeps supervisor and business informed as to progress.


30%
PROGRAMMING
Supervises, organizes, and documents camp schedule, including attendance, activity rotations, check-in, and release of campers as per OSU Youth Safety protocols. Resolves camper disciplinary problems as directed by policy and procedures. Delegates and provides first aid, as needed, and in accordance with set procedures. Evaluates existing programs and logistics on an ongoing basis and develops methods to improve program and service delivery. Ensures staff have safe and appropriate equipment and supplies. Works within community to build relationships with external stakeholders, including community members and boosters.


5%
OTHER
Displays appropriate behavior (action and language) around campers, parents, and staff. Follows all camp policies and procedures, including wearing camp uniform and following agreed upon work schedule. Maintains Red Cross First Aid/AED/CPR certifications. Fills in for staff as needed. Performs miscellaneous tasks as requested by supervisor.

Minimum/Required Qualifications

Bachelor’s degree.

Experience organizing and directing baseball camps.

Experience as a student-athlete.

Familiarity with Oregon State University Youth Safety Best Practices.

CPR/AED/First Aid Certified within 3 months of hire date.

May be required to lift/carry/push/pull objects weighing 100 pounds.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Preferred (Special) Qualifications

Experience in conflict resolution.

Experience in a fast paced/multi-faceted environment with ever-changing priorities.

A demonstrable commitment to promoting and enhancing diversity.

Working Conditions / Work Schedule

Must work some evenings and weekends.

Work schedule may vary according to camp schedule.

The employee in this position may be required to lift/carry/push/pull objects weighing 100 pounds.

Works around flying objects (baseballs) and moving objects (swinging bats).

May be asked to assist in demonstrations/drills which may include: squatting, twisting, and/or throwing.

Access to personal information.

Interacts with persons under 18 years of age in a one-on-one setting.

This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. Yes

Posting Detail Information

Posting Number
P03145UF

Number of Vacancies
1

Anticipated Appointment Begin Date
07/08/2019

Anticipated Appointment End Date

Posting Date
06/24/2019

Full Consideration Date

Closing Date
07/01/2019

Indicate how you intend to recruit for this search
Competitive / Internal

Special Instructions to Applicants

This is an Internal Employment Opportunity.

When applying you will be required to attach the following electronic documents:

1) A resume/CV; and

2) A cover letter indicating how your qualifications and experience have prepared you for this position.

You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.


You will also be required to answer two supplemental questions in the application process regarding your
IAWP status. An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University.

For additional information please contact: Marianne Vydra at Marianne.Vydra@oregonstate.edu.

OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.

Starting salary within the salary range will be commensurate with skills, education, and experience.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement.

This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the motor vehicle check requirement.

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