HUMAN RESOURCES ASSISTANT

  • Part Time
  • Personal Trainer
  • Anywhere

Rite of Passage, Inc.

POSITION SUMMARY:The Human Resources Assistant works as a staff member of the Human Resources team. Primarily responsible for providing administrative assistance to ensure that the department completes all areas of the Human Resource mission statement. Depending on site, the Human Resources Assistant reports to the site Human Resources Manager.


ESSENTIAL FUNCTIONS:

1. Handles daily office activities including but not limited to correspondence, typing, reporting, filing, phone calls, visitors, shipments, deliveries, mail, copies, faxes, etc.
2. Prepares and completes required projects, reports, schedules, rosters and other documentation in a timely manner, provides management with required information and advises of any problematic situations. Examples of reports may include but are not limited to driver eligibility, evaluations due and medical tests due, termination forms, position control roster, shift assignments, pending background clearances, etc.
3. Assists with screening applications, new hires and applicant interviewing process.
4. Assists with the handling of the new hire process. Compiles personnel file information, performs employment verifications, advises employees of missing items required for employment, follows up on missing items and pending medical tests, and sets up employee personnel and medical files.
5. File custodian for all personnel files located in the Human Resources office. Maintains all employee personnel and medical/insurance files and audits the files on a regular basis to ensure files are complete, updated and compliant with licensing agencies audit standards. Depending on site, may also be responsible for the employee training files and/or payroll files. Advises the Human Resources Manager of any missing documentation.
6. Handles all employee data base information from new hire employee inputting to termination of employment.
7. Assists with the Employee of the Week or Quarter Program and any awards or certificates implemented by the site, if applicable.
8. Handles notifications to agencies on separated employees, if applicable.
9. Provides assistance to employees and outside agencies with employment verifications, loan documents, personal requests and employee concerns.
10. May be required to assist in preparing file information for Quality Assurance and outside agency audits.
11. Reproduces Human Resources information necessary to conduct business. (Handbooks, applications, new hire packets, etc.).
12. Assists the training department as needed. If required, inputs data for all training records (forms 13.44) as received by the on-site trainer and works closely with the trainer to ensure training record accuracy.
13. Responsible for the administration of the company benefits programs, including enrollment and deletions. Advises employees of available benefits and assists them in properly completing the required forms. Depending on site, responsible for monthly reconciliation of group health plan invoices, ensuring accuracy of information, and forwards to the Accounts Payable Department.
14. Orders office supplies and other program necessities approved by management.
15. Completes required reports and documentation in a timely manner, provides management with required reports and advises of any problematic situations.
16. Complies with and implements the Rite of Passage Policies and Procedures as detailed in the appropriate manuals/handbooks.
17. Ensures the highest standards are maintained to prevent illegal, unethical, or improper conduct and to ensure the program remains in compliance with agency licensing and Rite of Passage policies and procedures.
18. Assists with the correction of deficiencies and quality improvement efforts.
19. Attends and participates in staff development meetings, office meetings, HR weekly conference calls and
Rite of Passage
Position Description
073
Human Resources Assistant – 7.2009 Revised 12.2014 2 of 3
other site meetings as required.
20. Commits to attending all training and staff development classes in order to ensure sufficient hours of training on an annual basis. Notifies supervisor if annual training hours are deficient.
21. Ensures the safety, health and welfare of staff and students at all times.
22. Provides encouragement, guidance and resources to staff and students when needed.
23. Models and ensures all program norms are upheld without compromise.
24. Acts as a positive role model and mentor for both staff and students.
25. Treats others with respect, confronts negative behavior and supports confrontations.
26. Other duties as assigned, verbally or in written form to meet the needs of the program.


MINIMUM QUALIFICATIONS:

1. Possess a high school diploma or equivalent.
2. At least one year of experience working in an office environment.
3. Good interpersonal skills including the ability to interview potential employees if required.
4. If required to operate a company vehicle during the course of employment, must meet the requirements to be an eligible ROP driver. Must possess a current State Driver’s License and have an acceptable driving record for the past three (3) years.
5. Ability to pass a criminal background clearance check, drug screen, physical and TB test.
6. Ability to utilize resources available to complete assigned projects.
7. Ability to prepare written reports and correspondence.
8. Ability to understand and follow verbal and written instructions.
9. Ability to effectively communicate, verbally and in writing.
10. Able to work at least 40 hours per week with the possibility of a varied schedule.
11. Must be able to maintain a high level of confidentiality.
12. Must have excellent organization and time management skills.
13. Ability to build and maintain positive internal and external relationships.
14. Ability to provide exemplary customer service to all employees and outside constituents.
15. Ability to function independently and as a member of a team in a multi-task environment.
16. Must be flexible and able to handle multiple priorities, with the ability to adjust to high pressure and rapidly changing business conditions.
17. Proficient in the use of computers and associated software.

Rite of Passage is a leading national provider of programs and opportunities for troubled and at-risk youth from social services, welfare agencies and juvenile courts. For 35 years, we have developed and operated a continuum of programs based on the needs of youth and our placing agencies. With an emphasis on evidence-based practices and positive skill development, combined with our supportive and therapeutic approach, our organization is respected by industry experts as a highly effective solution for our youth. Since 1984, over 25,000 youths have entered and completed our programs. Rite of Passage has built its reputation on running life-changing educational treatment programs that positively contribute to the community.

Our employees are dedicated, passionate individuals that are committed to inspiring positive change in the lives of youth. Becoming a member of the Rite of Passage team is more than just a job, it’s an opportunity to create a meaningful career with a company driven by its powerful mission to make a difference


Experience

Required

  • At least one year of experience working in an office environment with Human Resources experience.

Education

Required

  • High School or better

Preferred

  • Bachelors or better in Human Resource Administration or related field


Licenses & Certifications

Required

  • Drivers License


Behaviors

Preferred

  • Leader: Inspires teammates to follow them
  • Functional Expert: Considered a thought leader on a subject
  • Dedicated: Devoted to a task or purpose with loyalty or integrity
  • Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well


Motivations

Preferred

  • Self-Starter: Inspired to perform without outside help
  • Peer Recognition: Inspired to perform well by the praise of coworkers
  • Goal Completion: Inspired to perform well by the completion of tasks
  • Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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