Program Assistant, Bolivia

  • Part Time
  • Personal Trainer
  • Anywhere

United States Institute of Peace

Who We Are

Peace is our commitment. The United States Institute of Peace represents the American people’s shared values and commitment to peace around the world. We know that Peace is Security – it advances both U.S. and international security by preventing, managing and mitigating violent conflict.

We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the toughest problems and hold fast to the possibility of a more peaceful world. (To learn more about USIP programs and job openings, go to https://www.usip.org/about/careers.

If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you.


JOB BRIEF

The position is based in Bolivia and will support the SNAP Latin America project (known as SNAP LA) as part of the Program on Nonviolent Action (NVA), and it will provide scoping and outreach support to the Latin America Program (LAP) to ground the program’s work in Bolivia. Aside from helping implement the scoping and outreach strategy for the Institute (in coordination with the NVA and LAP teams) in Bolivia, the project assistant will provide day-to-day support to the SNAP LA project. This includes maintaining project records, supporting facilitator cohort management, organizing meetings, assisting with the ongoing context monitoring of the region, and undertaking other duties as assigned. The position reports to the SNAP LA Regional Coordinator, who will work closely with the LAP team to manage the portfolio.


This is a Personal Services Contract position.


RESPONSIBILITIES


Program support (50%):

  • Support USIP’s scoping and outreach strategy as the organization seeks to establish peacebuilding programming in Bolivia.
  • Develop robust set of contacts in government, the private sector, NGOs, and civil society to help guide future activities of the LA and NVA teams.
  • Set up meetings when LA team members travel to Bolivia.
  • Produce spot reports on key events that impact on the work of USIP in Bolivia.
  • Assist in development of relationships with local partners who can undertake USIP’s work in Bolivia.
  • Provide contextual analysis of the current situation in Bolivia and support the implementation of programming related to electoral violence, depolarization, religious actor engagement, community-based dialogue, and nonviolent action.
  • Serve as the field-based liaison for USIP in Bolivia.
  • Support the day-to-day management of the SNAP LA project in Nicaragua, Venezuela, Colombia, and Bolivia, including but not limited to:
  • Notetaking for all team meetings, cohort calls and ongoing learning opportunities (both in English and Spanish). This includes the transcription of specific calls as needed.
  • Developing, editing, and updating program informational items for internal USIP staff members and external audiences (e.g., web content, project pages, event pages, etc.), including:

    • Translation of key documentation from Spanish to English and English to Spanish.
    • Organization of materials resulting from SNAP workshops.
    • Supporting the development of weekly monitoring + monthly situation reports under the guidance of the Regional Specialist for Latin America.
  • Completes special assignments as needed.


Budget and contract support (10%)
:

  • Assist program staff with budget and contract management tracking and support, including requisitions, invoice and expense processing, cash requests, and payment monitoring of contract services.
  • Support the coordination of transfers and grant-making between intermediary organization and regional trainers.
  • Support in liaising/working with intermediary organization to administer grants and funds for Colombia-based workshops, including specific logistics and administration follow-up.

  • Facilitator cohort management support (20%):
  • Support communications and liaison with the SNAP LA facilitator cohort for specific project follow-up. This includes drafting email communications, overseeing Signal groups, workshop and financial reporting, and one-on-one communication.


Meetings and events (20%)
:

  • Coordinate logistical arrangements for SNAP LA and LAP (internal and external) events, including setting and reserving Zoom call rooms, drafting and formatting event text, sending out invitations and monitoring RSVPs. This includes:
  • Facilitate the scheduling and planning for monthly calls, check-ins, and ongoing learning opportunities with the cohort and team members.
  • Support for planning and organizing of regional workshops, including the revision of participant applications, logistical coordination, agenda planning, and follow-up communications.


QUALIFICATIONS

  • 1 or more years relevant experience.
  • Bachelor’s degree in international relations, peace and conflict studies or related social science field required.
  • Prior knowledge of nonviolent action, conflict resolution and peacebuilding required.
  • Previous knowledge or experience in activism, community organizing or facilitation desirable.
  • Relationships with and access to wide network in the activist and peacebuilding communities in Bolivia and Latin America, with knowledge of faith-based groups, indigenous communities, youth organizations, and unions, among others.
  • Demonstrated ability to develop effective working relationships and strong interpersonal skills, including cross-cultural communication.
  • Oral and written fluency in Spanish and English is required.
  • Excellent writing skills in both languages.
  • Strong skills in Microsoft Office Suite, particularly MS Word, MS Outlook, and MS Excel.
  • Experience with online communication platforms: Zoom, Signal, etc.
  • Strong time management skills with the ability to prioritize work and meet deadlines.


All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation.

Compensation is commensurate with qualifications and experience.


HOW TO APPLY

To be considered for this position, please submit a complete application package consisting of:
1. Completed employment application including titles, dates of hire and salary requirements.
2. Cover letter
3. Resume

For questions about this position please email recruitment@usip.org. Do not send resumes or attachments to this email address.


Only those applicants that are selected for further discussions will be contacted.


No Phone Calls. Interviews will be scheduled by appointment only.


USIP is an equal opportunity employer.
It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law.

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