Complex Coordinator

University of California, Santa Barbara

Under the general supervision of the Assistant Director for Fitness & Wellness the UC WorkStrong coordinator is responsible for the design, implementation, coordination and the general supervision of: the UCSB WorkStrong program, a UC-wide initiative that provides individualized health and wellness programs to those who have been injured on the job to promote recovery and prevent future workplace injuries, and the Recreation Department’s Rec Services programs, including such offerings as personal training, massage therapy, nutrition education and the Diabetes Prevention Program.

Plans, organizes and manages the daily operations for the WorkStrong program that serves faculty and staff, and for the Rec Services programs which serve students, faculty, staff and community members. Provides vision, leadership, and strategic direction for the WorkStrong program and the Rec Services programs. Sets program policies and procedures. Facilitates the scheduling of space for practitioner sessions and program offerings, hires and manages practitioners and lifestyle coaches, works with the marketing team to ensure programs are effectively marketed to the UCSB community and handles all participant inquiries and comments.

Nurtures relationships and collaborations with the UC Office of the President, other UC campus’ WorkStrong Coordinators and UCSB’s campus partner network (Workers’ Compensation, Sansum Occupational Medicine Physician’s and Administration, UCSB’s Academic Staff Assistance Program, and UCSB Ergonomics) to enhance program workflow, documentation and ultimately to better serve the WorkStrong client.

Regularly evaluates the effectiveness and profitability of the Rec Services programs.

Serves on department, division, UCSB and UC Committees as appropriate.

Minimum Requirements

  • Bachelors degree or equivalent combination of education and experience

Desirable Requirements

  • Master’s degree in exercise physiology, public health, wellness health education/promotion or related field.
  • Five years experience in recreation, wellness or related field.
  • Nationally recognized certification in personal training, massage therapy, nutrition education or a related field preferred.
  • Demonstrated ability to hire, train and evaluate part time staff preferred.

Special Conditions of Employment

A little help? Go to Driver’s License Requirements or Background Check Guidelines

Satisfactory criminal history background check

Mandated reporting requirements of Child Abuse

UCSB Campus Security Authority under Clery Act

Other Special Conditions of Employment

Possible irregular work hours, with occasional weekend work hours required.

Must have and maintain current American Red Cross CPR and First Aid certification.

Other Recruitment Notes

Optional Applicant Documents

Other Document (1)

Other Document (2)

Other Document (3)

Required Applicant Documents

Resume

Cover Letter

Job Description

FLSA Exemption Status

A little help? Go to Exempt vs. Non-Exempt Employees

Exempt

CBU (Collective Bargaining Unit)

99 – Non-Represented (PPSM)

ERC (Employee Relations Code)

C

Grade Type

PSS

Grade Type

Sports and Recreation

Grade Type

Recreation

Grade Type

Supervisor 2

Grade Type

S2

Grade

18

End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number

40031247

Type of Supervision Received

A little help? Go to Degree of Supervision

General supervision

Knowledge, Skills and Abilities

  • Demonstrated strong leadership and interpersonal skills and the ability to work effectively across the organization, internally and externally in non-routine situations.
  • Strong service orientation; program management, sound judgment and decision-making, critical thinking skills; along with skills to develop original ideas, creative problem solving skills in a varied and challenging environment.
  • Strong client service minded focus, entrepreneurial spirit and creative thinking skills.
  • Thorough demonstrated verbal and written communication skills.
  • Thorough ability to work effectively, across all organization levels, internally and externally.
  • Bachelors degree required. Bachelors degree in Physical Education, Recreation, Sport Management, or a related field preferred. Masters degree preferred.
  • Five years progressive experience in Campus Recreation or related recreation field preferred.
  • Nationally recognized certification in personal training, massage therapy, nutrition education or a related field preferred.
  • Must have and maintain current American Red Cross CPR and First Aid certification.
  • Strong office administration and organization skills. Ability to use basic computer programs including Office Suite products.
  • Demonstrated ability to hire, train and evaluate part time staff preferred.

Physical Requirements

Continuously=Activity occurs > 66%

Frequently=Activity occurs 33% to 66%

Occasionally=Activity occurs < 33%

Not Applicable=Activity does not exist

Stand

FREQ.

Walk

FREQ.

Sit

FREQ.

Bend

FREQ.

Crouch/Squat

OCCAS.

Kneel/Crawl

OCCAS.

Climb

N/A

Reach above shoulder level

OCCAS.

Use keyboard/mouse

FREQ.

Hand Activities: Fine dexterity

OCCAS.

Hand Activities: Hand twisting

OCCAS.

Hand Activities: Simple grasping

OCCAS.

Hand Activities: Power grasping

OCCAS.

Other (please specify activity)

Frequency of Other Activity

N/A

Lifting Activities: Light lifting (< 20 lbs)

FREQ.

Lifting Activities: Moderate lifting (20-50 lbs)

FREQ.

Lifting Activities: Heavy lifting (>50 lbs)

OCCAS.

Push/Pull Activities: Light pushing/pulling (< 20 lbs of force)

FREQ.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)

FREQ.

Push/Pull Activities: Heavy pushing/pulling (>50 lbs of force)

OCCAS.

Mental Requirements

Read/Comprehend

FREQ.

Write

FREQ.

Perform Calculations

OCCAS.

Communicate Orally

CONTIN.

Reason and Analyze

FREQ.

Other (please specify activity)

Frequency of Other Activity

N/A

Environmental Requirements

Is exposed to excessive noise

OCCAS.

Is around moving machinery

OCCAS.

Is exposed to marked changes in temperature and/or humidity

OCCAS.

Is exposed to dust

N/A

Is exposed to fumes

N/A

Is exposed to gases

N/A

Is exposed to radiation

N/A

Is exposed to microwave

N/A

Drives motorized equipment

OCCAS.

Works in confined quarters

OCCAS.

Other (please specify activity)

Frequency of Other Activity

N/A

Job Duties

Total Percentage of Duties: 100

5

Records

Order of

Imp

Essen

Duty

%

Freq.

Function

Duties

1

Yes

50

Daily

Oversight of WorkStrong Programming

Manages a campus-wide occupational health and wellness program as part of a system-wide, UC Office of the President initiative for qualifying staff and faculty injured on the job.

Collaborates with UC Workers’ Compensation and Samsun Clinic physicians to identify eligible faculty and staff candidates for the program.

Conducts client intake and reviews health history to establish client program.

Develops, plans, and implements on-site health promotion workshops and events, to include healthy lifestyle activities for UC WorkStrong program participants.

Manages referral website and client documentation. Submits all required reports to UC Office of the President.

Access effectiveness and satisfaction of WorkStrong program. Perform short and long term planning for program. Develop and implement a risk management plan that is consistent with UC system-wide policies and practices in the recreation environments.

Participates in monthly system-wide committee meetings, hosts quarterly partners meeting, leads monthly practitioner meetings and maintains relationships with campus department leaders.

2

Yes

15

Daily

Oversight of Rec Services Programming

Provides oversight of Rec Services including such programs as personal training, massage therapy, nutrition education and the Diabetes Prevention Program designed to serve students, staff and faculty and community members.

Collaborates with the Fitness Coordinator to create and manage an instruction program to develop new personal trainers.

Access effectiveness and satisfaction of Rec Services offerings. Perform short and long term planning for offerings and programs. Develop and implement a risk management plan that is consistent with UC system-wide policies and practices in the recreation environments.

Develop innovative programs and recommend appropriate Rec Services fees that will result in meeting budget projections for all related programs.

3

Yes

20

Daily

Personnel Management and Supervision

Recruit, hire, train and evaluate hourly professional and student staff, including WorkStrong practioners and Rec Service providers (massage therapists, personal trainers and nutrition educators, yoga therapists and lifestyle coaches).

Set schedules and approve payroll.

Create, encourage and support professional development opportunities for staff, including professional association involvement, training programs and individual mentoring.

Oversee quality of instruction and programming of WorkStrong and Rec Services practitioners by conducting regular evaluations of staff.

4

Yes

10

Daily

Budget Planning and Management

Responsible for the preparation, forecasting and monitoring of income and expense budgets related to the WorkStrong and Rec Services programs.

Collaborate with the Assistant Director for Fitness & Wellness to prepare the WorkStrong program’s UC Office of the President annual funding request.

Prepare WorkStrong insurance billing and track payments.

Recommend cost and fee structure for Rec Services. Propose budgets for maintenance of existing programs and/or implementation of new services / programs.

Develop, implement, and maintain a life-cycle plan for the purchase and turnover of equipment used in WorkStrong and Rec Services.

5

Yes

5

Daily

Miscellaneous / Other Duties

Serve as departmental representative on various committees on campus. Serve on departmental committees as appropriate.

Participates in staff meetings, activities and events.

Maintain files and records and prepare reports.

May be required to perform other duties as assigned.

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